Mitchell Clerk Contact
Mitchell County's court-record clerk is the Clerk of the District Court. The official district court page names Pam Thiessen as clerk and gives the court address, phone, fax, hours, judges, and jurisdiction. This office is the local counter for district court filings and case-record requests in civil, criminal, divorce, probate, small claims, juvenile, traffic, and other district court matters.
The separate Mitchell County Clerk is Heather Weston. Her office handles county government duties such as elections, commission records, budgets, tax work, payroll, accounts payable, voter registration, and Freedom of Information Officer work for county agency records. Court-record requests that need a case file, docket, decree, order, or certified district court document should not be routed to the County Clerk unless the question is about a noncourt county record.
The State Court Structure Map for this project treats the Clerk of the District Court as the primary clerk for court records. It also notes a split for noncourt county records, but no secondary clerk page is created because the secondary clerk filename is null. That means the court clerk page focuses on district court case files, while still explaining when the County Clerk or Register of Deeds is the better office.
Mitchell County Clerk of the District Court
Clerk: Pam Thiessen
115 S Hersey
Beloit, KS 67420
785-738-3753
Fax: 785-738-4101
8:30 a.m. to 4:30 p.m., Monday through Friday
Mitchell County Clerk
Clerk: Heather Weston
111 S Hersey
P.O. Box 190
Beloit, KS 67420
785-738-3652
Fax: 785-738-5524
8:30 a.m. to 5:00 p.m., Monday through Friday
Mitchell County Clerk Duties
The Clerk of the District Court is the record custodian for case files filed in Mitchell County District Court. The clerk's office receives pleadings and filings, maintains court files, helps route copy requests, collects court fees, supports courthouse terminal access, and provides certified copies when the requester qualifies and pays the required fee. Kansas court records can also be searched through Kansas CaseSearch, but the clerk remains the fallback when a record is missing, older, sealed, restricted, or not fully available online.
- District court case filings and docket support
- Public terminal and staff-assisted court-record access
- Certified court-document copies for eligible requesters
- Copy, mailing, and certification fee processing
- Local routing for probate, divorce, civil, criminal, traffic, and small claims case files
For court records, the main online channel is Kansas CaseSearch, and the in-person channel is the courthouse public terminal or clerk counter. For county government records, the county KORA route goes through the local Freedom of Information Officer. For land records, the Register of Deeds is the office named in the research. Keeping those channels separate prevents a requester from sending a deed question to the court clerk or a divorce decree request to the County Clerk.
The Mitchell County Clerk page is one manifest source because it shows the split between the County Clerk and the court-record clerk.
That distinction keeps county KORA requests separate from district court case-file and certified-copy requests.
Certified Clerk Copies
A certified copy is a court document with official certification that makes it useful for legal, banking, property, name-change, estate, benefits, or out-of-court proof purposes. Online search results or plain copies may be enough for basic research, but they may not satisfy an agency, bank, employer, title company, or another court. Mitchell County certified court copies should be requested from the Clerk of the District Court when the underlying case was filed in Mitchell County District Court.
- Identify the case number if possible. If not, gather party names, case type, filing year, and the document needed.
- Search Kansas CaseSearch or the courthouse terminal to confirm the case and docket entry when available.
- Contact the Clerk of the District Court to confirm whether the document can be copied, certified, and mailed.
- Submit the request with the required copy, certification, and mailing fees through the method the clerk approves.
- Allow the official court-record request timing. Kansas Judicial Branch materials say requests are acted on by the end of the third business day after receipt.
The Mitchell County Open Records Act guide is a separate county source used when the requested record is a county agency record instead of a court file.
KORA helps with county records such as minutes, budgets, and salaries, while court files are handled under Kansas court-record rules and the district court clerk process.
Open Records Form Fields
The Mitchell County Open Records Act Guide says a county records request should identify the requester and describe the records in enough detail for staff to determine whether the records exist and are held by the agency. The county guide also warns that records not yet in existence and documents that would have to be created prospectively cannot be honored.
| Field label | Type | Required | Notes |
|---|---|---|---|
| Requestor name | Text | Yes | The county guide says the requestor's name is needed. |
| Mailing address | Text | Yes | Address for correspondence. |
| Phone number | Text | Yes | Contact number for clarification. |
| Detailed description of records | Text or narrative | Yes | Must be detailed enough to identify records in the agency's possession. |
| Requested delivery method | Unspecified | Unspecified | Not visible in the researched text. |
| Signature and date | Likely text/signature | Unspecified | Use the official county form if a signed request is required. |
For a court-record copy request, add case-specific details even if the county KORA form does not list them in the guide text. Useful details include case number, party names, case type, filing year, document title, number of copies, certification request, and mailing address.
The county guide lists possible denial reasons for KORA requests, including a record that does not exist, an unclear request that needs more detail, or a closed record protected by privacy interests. It also lists closed categories such as personal information, medical records, attorney-client privileged records, and other K.S.A. 45-221 exceptions. Court files have their own Kansas court rules, so a county open-records request is not a shortcut around sealed or confidential court material.
Mitchell County Clerk Fees
Court-record copy fees are set by the Kansas Judicial Branch, while county open-records fees may include staff time and reproduction costs. The County Clerk's KORA guide says fees may be required in advance. The table separates court-document fees from noncourt county records so the request goes to the right office.
Before mailing a court-record payment, confirm the amount and payee with the Clerk of the District Court. The research gives the court address, phone, fax, and hours, but it does not publish a separate mail-payment rule for Mitchell County court copies. Calling first reduces the risk of sending the wrong fee or asking for certification on the wrong document.
| Item | Amount or rule | Source |
|---|---|---|
| Court record copies | $0.25 per page | Kansas Judicial Branch |
| Certified court document | $10 per document | Kansas Judicial Branch |
| Mailing first five pages | $0.50 | Kansas Judicial Branch |
| Each additional mailed page | $0.25 | Kansas Judicial Branch |
| County KORA staff and copying fees | Actual staff time and copying or reproduction costs; may be required in advance | Mitchell County Open Records Act Guide |
| Register of Deeds records | See separate fee schedule | Mitchell County Register of Deeds |
Mitchell Clerk Forms
The Mitchell County District Court page links to Kansas Judicial Branch rules and legal forms rather than publishing a county-only set of court forms. That is common for Kansas district courts because many self-help and procedural forms are statewide. The County Clerk page separately lists county services such as voter registration, fish and game licenses, tax-related forms, and county administration work.
- Mitchell County District Court - local court contact page for clerk, judges, address, hours, and jurisdiction.
- Kansas Request Court Records - state court-record request timing and copy fees.
- Kansas District Court Records - CaseSearch and courthouse terminal access.
- Mitchell County Open Records Act Guide - county agency records and KORA request details.
The Mitchell County Register of Deeds page is a manifest source because land records are a separate county records channel.
Real estate records are not district court case files, so deed copies and recording fees should be checked through the Register of Deeds.
Mail and Online Access
Mitchell County district court case information can be searched online through Kansas CaseSearch and in person through courthouse public terminals. If a case record is not online, the next step is to contact the Clerk of the District Court at 115 S Hersey. Mail details and payment method should be confirmed before sending a request because the research gives the court office location and fax but does not publish a separate district court mailing procedure.
Federal dockets are different. The PACER Kansas District Court lookup applies to the U.S. District Court for the District of Kansas, not Mitchell County District Court.
Use PACER for federal cases and Kansas CaseSearch or the Mitchell County clerk for state district court case files.
Note: Older records, sealed matters, and records needing clerk review may require an in-person terminal search or direct clerk request.